The Department of Chemistry at the University at Buffalo, State University of New York, seeks a Department Administrator / Chief of Staff. The successful candidate will work closely with the Departmental Chair as a strategic partner and advisor to the Chair and will assume day-to-day responsibility for key administrative projects and processes, and tasks as assigned by the Chair.
Primary responsibilities will include, but not be limited to the broad categories of:
- Financial Management – You will manage budgeting of all departmental accounts and monitoring/managing funds and expenditures, serve as resource and provide guidance and assistance to the Chair, faculty, staff and students on the proper procedures and guidelines related to the use of budgeted funds from all sources. You will coordinate budget matters for various departmental activities, invoicing for internal or external charges, and perform regular account reconciliations and reporting. You will work closely with the Personnel Manager to provide support for HR/personnel actions and to foster the efficient and collegial operation of the departmental staff.
- Staff Supervision and Support – You will serve as the supervisor of record for the Personnel Manager and Laboratory/Building Manager each who supervise classified (CSEA) and/or professional (UUP) staff. You will serve as the liaison between administrative staff and the Chair.
- Communication and Reporting – You will coordinate and provide necessary data and information for various reports, communicate with the Chair about all pertinent activity with the Department on a regular (daily/weekly) basis, and respond to ad hoc or one-time reporting requests from other University offices, or discipline-specific sources.
Master’s Degree, preferably in a laboratory science and/or business-related field. Administrative and financial management experience and proficiency. Excellent oral, written and interpersonal skills required. Must be able to interact professionally and positively with a diverse constituency. Demonstrated computer skills with MS Office, especially Excel. Must be able to manage competing priorities and demonstrate a commitment to learning new skills as needed.
Experience in instructional laboratory supervision/administration. Experience with University at Buffalo systems (SIRI, CONCUR, eReq, etc.).
Contact’s Name Nicole Hayden
Contact’s Title HR Staff Specialist
Contact’s Email firstname.lastname@example.org
Contact’s Phone 716-645-0729